Change orders
A signed T&M tag sits on a PM's desk for weeks. By the time it's priced, the GC is pushing back on it.
T&M
For subcontractors
Get paid for the work you've already done.
We set up and run the back-office systems that get subcontractors paid: change orders, pay apps, retainage and lien deadlines. Your team approves everything before it goes out.
CHANGE ORDERS · PAY APPS · RETAINAGE · LIEN DEADLINES · CUSTOM BUILDS
system trace example job
approval: requiredsent from: your team
Where the money gets stuck
You did the work. The paperwork is holding the money.
Not on the job site. In the office, where the same few people are pricing tags, building pay apps and chasing GCs at once.
Pay apps
One wrong line or a missing waiver and the pay app comes back. Now it waits for next month's cycle.
G703
Retainage
The crew moves on, the job closes out, and the retainage nobody chased is still sitting with the GC.
10%
Lien deadlines
A notice deadline slips past on a slow-paying job, and the protection you had on it goes with it.
notice
What we build
Where we usually start. Not where we stop.
Change orders
A signed tag becomes a priced, backed-up change order request in days, then gets tracked until it's paid.
Pay apps
Each month's pay app built in the GC's format and checked for the errors that get it sent back, with waivers gathered.
Collections and retainage
Every GC dollar followed up on a schedule, every stuck payment explained, and retainage chased at closeout.
Lien deadlines
Every notice and lien deadline tracked by project, with drafts ready for your team to sign and send.
Anything else your office does by hand.
Bid invitations, vendor insurance certificates, job cost reporting, reconciliations. If it follows rules and someone does it every week, we can build a system for it.
How it runs
Nothing goes to a GC without your say-so.
Five rules every system we run is held to.
01 / APPROVAL
Your team approves everything
Every change order request, pay app and follow-up waits for sign-off from your PM or accountant. You decide which rules, if any, ever run on their own.
02 / YOUR TOOLS
Runs on top of what you already use
Whether you bill out of Sage, Foundation, Viewpoint or a spreadsheet, the system works around your setup. No migration, no new software for your team to learn.
03 / YOUR VOICE
From your address, in your words
Follow-ups go out from your team's email, on a schedule you set for each GC. Disputes and negotiation stay with your people.
04 / LOGGED
Every action on the record
You can see what was drafted, what was approved, what was sent and when. Access is limited to what each part needs, and you can revoke it at any time.
05 / RUN FOR YOU
We run it, not just build it
Software holds the data, but someone still has to do the work inside it. We set it up, keep it running, and review the results with you every month.
Find out where your money is stuck.
A 20-minute call. We'll ask where cash gets held up and tell you plainly whether we can help.
Book a callAbout
Software holds the data. Someone still has to do the work.
That's the gap we fill. We set up and run the back-office work that gets subcontractors paid, on top of the tools you already use.
How it starts
Four steps, built on your own numbers.
01
A short call
Twenty minutes on how change orders, pay apps and payments move through your office today, and where they get stuck.
→ output an honest answer on whether we can help
02
A cash check on your numbers
You send your AR aging and change order log. We come back with where money is held up, by GC and by job, in dollars.
→ output a findings page built from your numbers, not industry averages
03
Setup around how you work
We map your process GC by GC, write the rules and templates with your team, and test everything against your real tags, pay apps and aging reports before it goes live.
→ output a tested system with an approval queue
04
We run it, you approve
The system does the work, your team signs off on everything that goes out, and we review the results with you every month.
→ output a running system and a monthly results review
Why Tellisol exists
Subcontractors do the work first and get paid months later. Most of that delay isn't the job. It's a tag nobody priced, a pay app with one wrong line, a waiver that wasn't attached, retainage nobody asked for.
Software already exists for most of this. What's missing is someone to do the work inside it every week. So we build the system around how your office already runs, and then we run it with you.
Not only the money side
Change orders, pay apps, retainage and lien deadlines are where most subcontractors start, because that's where the cash is.
The same approach works for any repeatable work your office does by hand: sorting bid invitations, chasing vendor insurance certificates, reconciling job costs, weekly reporting to the owner. If it follows rules and someone does it every week, we can build a system for it.
Start with one slow-paying job.
Twenty minutes is enough to see where the money is held up and whether we can help.
Book a callBook a call
Find out where your money is stuck.
Twenty minutes. Bring one job that's been slow to pay and we'll show you where it's held up.
A 20-minute call
No pitch deck. We'll cover:
- How change orders, pay apps and payments move through your office today
- Which GCs and jobs are holding money up, and why
- Whether we can help, and what that would look like for you